Purchases & suppliers

Keep the purchase clear before the goods arrive.

Maintain your vendors, prepare purchase orders and review the bills that follow. Track the product, expected quantity and supplier money records with the right context.

See it in a demo Explore the feature

Start with the vendor and the required products.

Keep the exact tile, quantity, expected date and supplier together in the purchase order. Review the bill separately when the purchase is recorded.

The purchase order editor shows a selected demo vendor, product line, order quantity, delivery dates and calculated totals. — **Demo data.** Unsaved purchase order example. Review vendor, products, expected delivery and totals before saving or approval.Open original

Who supplies it?: The selected vendor
What is required?: Product, variant and quantity
What follows?: The applicable bill and receiving work

Goods and supplier money need their own checks.

A purchase order records the requirement. Receiving goods, saving a bill and recording payment are separate responsibilities.

Purchase order

What do we need?

Supplier and exact tile variant
Requested quantity and unit
Expected date and purchase reference

Review the requirement before sending it.

Goods & supplier bill

What arrived and was billed?

Actual goods and quantities
Supplier bill and its reference
The relevant stock location

Check received and billed quantities separately.

Supplier payment

What has been paid?

Actual amount and payment date
The account used for the payment
Bill allocation and remaining balance

Record money only after it has been paid.

Know which side of the balance you are reading.

Customer dues describe money owed to your business. Supplier balances describe the purchase relationship. Keep both parties and their documents clear.

Vendor record: Supplier details and the relevant purchase history.
Supplier bill: The purchase amount and associated due information.
Payment made: Money actually paid and its bill allocation.

Reconcile a partial or corrected purchase.

Inspect what the existing record contains before repeating a step. Keep ordered, received and billed quantities understandable in the supported workflow.

Open the source order
Confirm the vendor and requested products.
Review the actual result
Check the receiving or bill record and any remaining quantity.
Continue the supported action
Avoid treating a partly completed purchase as a brand-new request.

Bring stock and purchasing into the same conversation.

Use the product identity and godown context when preparing supplier work, then review the relevant vendor report.

Want to see this with your business workflow?

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