The short answer
A useful stock check identifies the exact tile, the location holding it and the quantity unit. CeramicPortal holds stock against branches and godowns. Review the relevant location record before promising a customer that a particular quantity can be supplied.
Keep these in mind
- Read product, location and unit together.
- Agree a cut-off and owner for opening stock.
- A displayed quantity does not by itself reserve stock for a customer.
Separate the business location from the quantity
A tile business can sell from a showroom while keeping cartons elsewhere. A total across the business does not answer which godown should supply the sale. Name each location consistently and agree who maintains its records.
Keep a short location list with an owner and the purpose of each location. Two names for the same physical place can make a report look more complete while actually dividing the records you need to review.
Read three details together
| Detail | Question to answer |
|---|---|
| Exact product or variant | Is this the same size and finish the customer selected? |
| Branch / godown | Where does this recorded quantity belong? |
| Quantity unit | Does the figure mean boxes, pieces or another selling unit? |
| Relevant records | Which opening, purchase, sale or adjustment information explains it? |
Do not add quantities expressed in different units without a reviewed conversion. A screen showing 80 is not actionable until the reader knows both the product and what is being counted.
Prepare opening stock with a clear cut-off
- Agree the date and time from which the new records will be used.
- List the exact products and units held at each location.
- Resolve duplicate product and location names before entering opening information.
- Have the responsible person review the quantities against the physical source.
- Recheck representative products in the location report before routine transactions begin.
Use a location example to test understanding
This example is not a claim that a transfer, reservation or automatic allocation occurs. Those are separate actions that must be checked in the workflow you use. The stock view provides context for the decision; your team still determines how the goods are supplied.
Investigate a difference without hiding it
If the physical count and the software record differ, identify the product and location first. Check whether a recent transaction used another unit, was recorded against a different location or has not yet been entered. Write down the reason for a correction so the next reviewer can understand it.
Avoid using a fresh opening figure to cover an unexplained difference during normal operations. The aim is a record that your team can trace, not a total that merely looks plausible.
Choose a recurring review that the team can maintain
Start with a small selection of fast-moving or frequently questioned products. Compare the location record with the source transaction when something changes unexpectedly. A manageable routine is more useful than a large report that nobody owns.
During a demo, ask to find the same tile in a godown report and the relevant underlying business records. Confirm how your team’s units and locations will be represented.
Common questions
Does a total stock figure show which godown should supply an order?
No. Review the relevant locations and choose the appropriate operational action.
Can a visible catalogue product be assumed to be available?
No. Catalogue access and stock review answer different questions.
Explore the relevant workflow
Put the explanation in context.
Product education from CeramicPortal. Examples are illustrative unless identified as recorded product evidence. The available actions depend on your account and assigned access.